Procurement Management

Procurement

Procurement Management

A complete procurement system managing the entire purchasing lifecycle — from supplier orders to warehouse receiving.

What is it?

A complete procurement system that manages the entire purchasing lifecycle — from creating supplier orders to receiving goods at your warehouse. Track every item, every payment, and every status change in real time.

app.golify.com/suppliers
Supplier details in Golify with financial activity and linked orders

Key Capabilities

Full Order Lifecycle

  • Create purchase orders with auto-generated order numbers
  • Track order status through 7 stages: Pending, Ordered, Received, Partial Received, Loaded, Partial Loaded, Canceled
  • Link orders to suppliers with full supplier details and bank information
  • Set order dates, expected receive dates, and delivery deadlines

Item-Level Management

  • Add unlimited items per order with quantity, pricing, and descriptions
  • Upload multiple photos per item (with primary photo selection)
  • Attach documents (invoices, contracts, specs) to each item
  • Generate EAN-13 barcodes for item tracking
  • Bulk add items for faster order entry

Warehouse Integration

  • Transfer received items directly to specific warehouse/branch
  • Track partial receipts — know exactly what arrived and what is pending
  • Retrieve items back from warehouse if needed (reverse transfers)
  • Full visibility of item location at all times

Flexible Pricing

  • Two pricing methods: Buy/Sell (direct margin) or Commission-based
  • Support for supplier and customer discounts

Multi-Currency

  • Multi-currency orders with exchange rate tracking
  • Automatic calculation of purchase totals and sell amounts

Payment Tracking

  • Track payments made against each order
  • See paid vs. remaining balance at a glance
  • Link multiple payments to a single order
  • Support for deposits, partial payments, and full settlements

Business Value

Eliminates manual order tracking with spreadsheets. Gives you real-time visibility into every order, reduces errors in receiving, and ensures nothing falls through the cracks from purchase to warehouse.

Ready to streamline your operations?

Take your procurement process from chaos to clarity.

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